Today i would like us to cover on how to write an application letter. For those who may be asking what is an application letter, it is a letter used to apply for a job. A letter is well-detailed showing information about the applicant. When applying for any type of job, there is some important aspect you should consider. Remember there is a difference between an application letter and a resume. An application letter covers a lot of your details as the applicant while a resume covers your professional side like education and experience. Today’s article will cover factors and point to consider when writing a job application letter which can lead you to a well-paid job.
A brief explanation of the meaning of a job application letter.
This is a letter showing information about the applicant. The letter shows basic information like when the applicant was born, where he studied, and other basic information like hobbies and the rest. The letter also shows the qualification of the applicant. This includes the level of your education, the examination result, and if you got any working experience. A job application letter should be well represented to convince the manager who is hiring you. Remember the manager will judge you by this letter since both of you have never met.
Your job application letter should also show your skills and achievement. By considering the company or the firm you are applying to, you should also show the capability of working with such a company. For example, if you are applying for a job at road construction companies, you should not start talking about clothes design which is nowhere related to this kind of construction company.
How to write an application letter in Kenya or any other given country
Almost every country differs in the way people write an application letter. Despite the countries’ differences, the are some aspects and factors to consider when writing an application letter in almost all the countries. ai would like to list some of the steps you need to consider when writing an application letter and I promise if you follow the following steps, then you will be hired immediately
- Always use a professional writing format to assist in readability
- Make sure your application letter has a heading
- You must be able to review the information about the company hiring you
- Understand the position in which the company needs an applicant.
- Always address the letter to the person who is hiring for example if he/she is a manager
- Start the letter by introducing yourself so that whoever is hiring you should understand about you.
- If you have experience and qualifications then pen them down professionally.
- Try to express your appreciation for the chance before you close the letter
Always use a professional writing format to assist in readability
You should put into consideration that you are not the only one applying for this job. Remember the first sight of your application letter will determine whether the manager will spend his time reading it or not. The letter should be well formatted to ease the reading. The fonts should look professional and avoid using artistical formats, you should consider using the old format like time new roman which is considered official. The size also matters and you should use 10 to 12 font sizes. Also, make sure the space is single-spacing.
Make sure your application letter has a heading
An application letter is considered a formal letter. A formal letter uses what we call a formal business heading. the heading consists of your name and how you can be contacted, The date and the company address which is hiring you should also appear on the heading. The hiring addresses are mostly available on the companies website so need not worry about where to get them.
Check an example of a nice header here;
Applicant name ( Your name)
Your address i.e physical address
Applicant email address
Name of whoever is hiring e.g a manager or supervisor
His company name
company physical address
You must be able to review the information about the company hiring you
Before even taking your pen or laptop, make sure you have information about the company which is hiring you. you must make sure that the job fits you and you are well qualified. The best thing is that all the information is always available on the company’s’ websites. You must know the position of the work which will help you to gauge with your qualification. If the position fits you then you can start writing the application letter.
Always address the letter to the person who is hiring for example if he/she is a manager
You should always address the person who is advertising this job whether a manager or supervisor. Start your letter with a sweet word like ” Dear sir or Dear madam and if you are not sure about Gender then you can start your letter with ” To whom it may concern” If you know his real name then you can include, for example, Dear Mr. john.
Start the letter by introducing yourself so that whoever is hiring you should understand about you.
Whoever is reading this application letter does not know you. Kindly take your time to explain to him the kind of person you are. In the same paragraph, explain to him the position you would like to apply and maybe you can let him know where you came across the job post. Explain to him why you fit the advertised job and write your qualification and experience in such a position. The first paragraph is very important to the person who is hiring you meaning you should not make any mistake.